When trying to reconcile multiple EFTPOS payments in Xero, you might want to group all these payments under a single account.

Follow the steps below to handle EFTPOS payments within GPM and Xero:

Create an EFTPOS Account in Xero

In order to easily reconcile monies received without having to look for individual invoices you will need to create an EFTPOS account as follows:

1. Go to Settings >> Chart of Accounts
2. Click on Add Account
3. Fill in the form (specifying the EFTPOS code to be used)
4. Click on Save

Note: Ensure you have checked the 'Enable payments to this account' option when creating the account.

 

Configure EFTPOS Payment Type in GPM

Once you have created the EFTPOS account in Xero, you can configure its corresponding Payment Type in GPM as follows:

1. Go to Administration >> Payment Types
2. Select the EFTPOS payment type and click on to open the Maintain Payment Type window
3. Enter the EFTPOS account code (created above in Xero) in the Xero Clearing Account Code field
4. Click on Save

Note: All EFTPOS payments exported to Xero will now use the EFTPOS Account Code instead of the Bank Account Code.

 

Make a Payment via EFTPOS

Record all the necessary EFTPOS payments to be exported as follows:

1. Select the client you will record the payment for
2. Click on to invoice the client
3. Select the items to be paid and click on Save

4. Click on to record the payment

5. Check the items previously invoiced
6. Select the EFTPOS payment type created above
7. Click on Save

 

Export EFTPOS Payments to Xero

Follow the process described below to export the EFTPOS payments from GPM to your Xero account:

1. Go to Accounting Form >> Chart of Accounts >> Xero Export
2. Export the invoice created above
3. Once the invoice is exported, go to your Xero Account and approve it

4. Export the payment related to the previous invoice

 

View EFTPOS Payments in Xero

Follow the process described below to view the exported EFTPOS payments within your Xero account:

1. Go to your Xero account
2. Go to Settings >> Chart of Accounts
3. Locate the EFTPOS Account created above and click on the amount value

4. All the items paid via EFTPOS will be grouped under this account thus simplifying the search, management and reconciliation processes.